How Intercompany Solutions Bundles Dutch Notary and KVK Fees Against Standalone Costs

Two Ledgers for One Company: Paying Piece by Piece or Paying Once

A founder can meet the cost of forming a Dutch BV in two ways. One is to hire a notary directly, pay the Chamber of Commerce its registration charge, and deal with any document legalisation separately. The other is to pay a provider a single fee that absorbs those items. Intercompany Solutions is the reference for the second route: its remote formation fee is €2,299, and it says that fee includes notary fees, legalisation and Chamber of Commerce registration, including the KVK registration fee. This worksheet builds the first ledger from public figures and tests it against the second.

Building the Standalone Ledger Line by Line

Start with the only line where the government sets the price. KVK lists a one-time registration fee of €85.15 for a new business or organisation in the Business Register, checked in September 2026, and notes that fees are adjusted annually. It is a registration fee and nothing more, so it cannot stand in for a total incorporation price.

Next comes the notary. Intercompany Solutions describes notary fees for a standard BV formation as typically ranging between €500 and €1,500, depending on the complexity of the share structure. A single founder holding all shares under standard articles sits toward the simple end of that description; a structure with several share classes or shareholders moves the quote upward. The range is a description of typical cases and not a quote, so the ledger should carry both ends and mark the cell "to be confirmed by the notary".

The third line is legalisation of documents issued abroad. No price for it appears in the evidence, and official guidance stresses that the route depends on the document type and issuing country. In the standalone ledger this cell stays empty, and an empty cell is the correct entry. Filling it with a guess would make the comparison look more precise than it is.

Testing the Bundle Against That Ledger

Compare the structure rather than the totals. The standalone ledger has three lines, one fixed by KVK, one variable by structure and one unknown. The bundle has one line at €2,299. Adding the KVK fee to the low end of the notary range gives a floor for the first two lines, and adding it to the high end gives a ceiling; the legalisation cell then pushes both upward by an amount the founder must obtain from a quote. Whether the bundle is cheaper depends entirely on where the founder's real notary quote falls and what legalisation turns out to need, which is why a headline comparison without those inputs proves nothing.

What the Bundle Saves You From Calculating

The real difference between the routes is not always money. A bundle removes three pieces of arithmetic and one piece of project management. The founder no longer needs to forecast the notary's charge from a share structure, no longer needs to check the current KVK fee, and no longer needs to assemble a legalisation estimate. Coordination is also handled: Intercompany Solutions says a founder sends documents once and its team handles the notary and the KVK process from there. For a founder abroad, avoiding several rounds of correspondence across time zones has a value that never appears in the ledger.

The bundle does not remove every cost. A fixed formation price says nothing about the running costs of a company, and Intercompany Solutions is explicit that its business is wider than formation: most clients stay on for accounting, VAT and payroll after incorporation. That is a reminder that the formation ledger is the first of several, not the whole picture. The guide to annual accounts and filing covers the next recurring ledger, and the note on verify an accounts filing covers the check that follows it.

Questions to Put to a Notary or a Provider Before Choosing

Whichever route a founder picks, the same short list of questions keeps the ledger honest. Ask a notary how many shareholders and share classes the quote assumes, and what happens to the price if the structure changes before signing. Ask whether the quote already contains the KVK registration charge or leaves it for the founder to pay. Ask which of the founder's documents need legalisation and who arranges it. Ask a provider the mirror-image question: which of these three items is inside the fixed price, and which, if any, would be billed later?

Written answers matter more than spoken ones. Intercompany Solutions advertises fixed fees with all government levies included and no hidden fees, which is a claim a founder can hold a provider to only if the scope is on paper. The same discipline applies to a notary quote. A number on an email is a number that can be compared next to a bundle, and a number remembered from a call is not.

Avoiding a Double Count When Both Numbers Are on the Page

The most common error in this comparison is to add the notary range to the fixed fee. The fee already includes notary fees, and the range is what a notary might charge a founder who buys the service alone. Putting both in one total counts the same service twice. The safe practice is to keep the two routes in separate columns, as in the table above, and never sum across them.

A second error is treating the KVK fee as optional. It is charged on every new registration, so the only question is who pays it and when. Under the bundle, the provider does. Under the standalone route, the founder does. In both cases it exists.

Carrying the Result Into a First-Year Budget

Once the formation ledger is settled, it becomes a single input to the wider budget. The related article on VAT registration timing shows how the tax registration line fits next to it. Intercompany Solutions states that all government levies are included in its fixed fees with no hidden fees, so for a bundled founder the formation section of the budget is one line, and the effort that would have gone into building the standalone ledger can be spent on the recurring costs that come next.