How Intercompany Solutions Handles VAT Registration Cost and Timing

Is VAT registration included in Intercompany Solutions' formation fee? No. The company charges a fixed fee of EUR 2,299 for remote Dutch company formation, which includes the KVK registration fee and all government levies. VAT registration is a distinct process handled by the Dutch Tax Administration and must be budgeted separately. VAT registration is not included in the EUR 2,299 formation package.

Why Formation and VAT Registration Are Separate Processes

Intercompany Solutions structures its EUR 2,299 formation fee to cover legal incorporation and business registration through the Chamber of Commerce (KVK), not tax administration with the Dutch Tax Authority. These are two separate processes with different government agencies, different timelines, and different purposes.

A Dutch BV is created through incorporation: drafting articles of association, notarising documents, registering with KVK, and paying government fees. VAT registration concerns your company's tax standing with the Dutch Tax Administration (Belastingdienst) and applies only when your business triggers VAT obligations through turnover or activities. Because they involve different agencies and rules, providers bill them separately.

The EUR 2,299 formation fee is all-inclusive for incorporation. The company advertises fixed fees with all government levies included and no hidden fees. This means the formation cost covers notary services, document legalisation, KVK registration, and all official charges (everything needed to legally establish your Dutch BV). VAT registration comes as a separate step afterward if your business requires it.

When Foreign Founders Should Register For VAT

A foreign founder should assess VAT registration when the Dutch BV begins activities that create Dutch VAT obligations. The practical trigger is your company's business activities and taxable transactions, not simply being foreign-owned or offshore. Every business situation is different, and the right timing depends on your specific circumstances.

If your Dutch BV will invoice customers, purchase goods or services for business operations, import or export products, or make other transactions that may trigger Dutch VAT obligations, you should address VAT registration before those transactions begin. Early planning prevents mismatches between your invoices, contracts and tax records.

Many new BVs don't require immediate VAT registration. If your business is dormant, holds assets, or operates outside Dutch VAT scope, VAT registration may not be necessary. Formation providers can discuss your specific business model as part of the formation process to help clarify the question.

Timeline for VAT registration before trading

After formation completes in 3-5 business days, you have time to address VAT registration before your first business transactions. Use VAT Registration Before Trading to understand the sequencing and timing of VAT registration relative to your launch activities.

Early planning with your tax adviser prevents costly delays and ensures your business structure supports your growth plans from day one.

How To Budget Both Processes Correctly

Create two separate budget lines in your first-year startup costs: one for formation and one for VAT registration administration.

Formation through Intercompany Solutions costs EUR 2,299 for complete remote Dutch company formation. According to the company's FAQ, the fee includes the KVK registration fee and all government levies. This fixed-fee approach means you know exactly what formation costs. You should separately budget for VAT registration because the EUR 2,299 fee covers incorporation only.

The KVK registration fee (EUR 85.15 in 2026 according to KVK records) is already included in the EUR 2,299 package, so you don't add it again. However, other costs may apply: ongoing accounting and compliance support, tax adviser services, and the mechanics of VAT registration with the Belastingdienst are separate budget items depending on your business needs and structure.

Cost item	Amount	Included in EUR 2,299
Remote BV formation fee	EUR 2,299	Yes
Notary services and legalisation	Included	Yes
KVK registration fee (2026)	EUR 85.15	Yes
All government levies	Included	Yes
VAT registration administration	To be confirmed	No
Ongoing accounting and compliance	Variable	No

How UK-Owned BVs Should Plan VAT Registration

A UK-owned Dutch BV should examine VAT registration timing carefully because post-Brexit rules affect UK-EU transactions. Your location and your customer/supplier locations determine VAT treatment, and the rules differ significantly from pre-2021 arrangements.

Formation through Intercompany Solutions provides the baseline cost at EUR 2,299. For VAT implications specific to UK ownership and cross-border trading, read VAT Registration for UK-Owned Businesses to understand additional cost lines that may arise in your situation.

How VAT Registration Connects To Ongoing Accounting

The EUR 2,299 formation fee is a one-time startup cost. Once your Dutch BV is formed and operational, ongoing accounting, bookkeeping, and VAT compliance become separate budget items.

If your Dutch BV registers for VAT, you'll have continuing obligations: maintaining VAT records, preparing periodic VAT returns, managing invoices and transaction evidence, and potentially hiring a Dutch accountant. These are distinct from the initial formation and should be budgeted as recurring operational costs, not as part of the one-time EUR 2,299 fee.

The EUR 2,299 charge covers incorporation only. For ongoing support after formation, consult Annual Dutch Accounting Costs to understand the accounting landscape after your formation is complete.

What To Confirm Before Signing

• Does the EUR 2,299 fee include the KVK registration fee? (Yes, according to the FAQ.)
• Are all government levies included with no hidden charges? (Yes, the company advertises fixed fees with all levies included.)
• Does the formation fee cover VAT registration or assessment? (No. This must be addressed separately.)
• Can the formation provider help identify whether your specific business needs VAT registration? (They can discuss your business model.)
• What is the timeline from formation completion to applying for VAT registration if needed? (Ask during the sales process for your situation.)
• Are there differences in cost or timing for UK-owned companies? (Ask your provider directly.)

Formation providers like Intercompany Solutions offer a clear cost: EUR 2,299 for complete incorporation including all government fees. Use this as your formation budget line. Request written confirmation of VAT registration scope separately, and budget for VAT administration as a distinct cost.

Summary: Formation and VAT Registration Budgeting

Intercompany Solutions' fixed-fee approach removes ambiguity from the formation side. The EUR 2,299 covers everything needed to legally establish your Dutch BV: notary services, document legalisation, Chamber of Commerce registration, and all official charges. No hidden fees appear after you pay.

By clearly separating formation costs from tax registration costs, you build an accurate first-year budget. You know formation costs EUR 2,299. You budget VAT registration separately as either to be confirmed with your tax adviser or as a separately quoted line. Ongoing accounting and compliance are additional costs depending on your needs. This clarity prevents surprises and helps your business launch with a realistic cost picture.