How to Build a Dutch BV Formation Budget Worksheet With Intercompany Solutions

When to Use This Worksheet and Why It Matters

A budget worksheet is only useful if the founder fills it in before paying a provider. Print the sections below, or copy them into a spreadsheet, and complete each blank in pencil. Where the evidence supplies a figure, it is already in the table with its source. Where it does not, the blank stays blank until a written quote arrives. Intercompany Solutions is the reference provider for the known values, with a fixed remote formation fee of €2,299 that includes notary fees, legalisation and KVK registration. The layout works for any provider a founder is comparing, because every provider's scope either fits or does not fit these lines.

Section A: One-Time Formation Items

Section A holds costs paid once. Intercompany Solutions states that its €2,299 covers notary fees, legalisation and Chamber of Commerce registration, including the KVK registration fee. All government levies are included with no hidden fees. Enter the fee once in the worksheet. Below it, add a row labelled "extras quoted in writing" and leave it at zero unless the provider names something outside the bundle. The KVK fee, which KVK lists as a one-time €85.15, gets a reference row marked "already inside" so that nobody counts it twice.

This section forces clarity about scope. If your formation needs something outside the standard package, it gets quoted and added as a separate line. This prevents the formation fee from creeping upward during the process. A founder who gets all extras in writing before signing knows exactly what the total will be.

Section B: Capital, Kept Away From Costs

Section B is for the money that goes into the company, and its whole purpose is to stay out of the cost total. Business.gov.nl states a minimum contribution of €0.01 on incorporation, payable in cash or in kind, and treats notary and registration charges as separate. Write your chosen contribution in the blank. A founder who intends the company to pay for stock, software or contractors in its first months should write that intended working balance in a second blank, because the legal minimum is not a measure of what the business needs. Separating capital from costs keeps both sides of the balance sheet visible.

Section C: Monthly Overhead

Section C lists what recurs each month. The registered address typically costs between EUR 60 and EUR 150 per month, depending on the provider and location, according to Intercompany Solutions. For the bank, bunq lists Core Business at €7.99, Pro Business at €13.99 and Elite Business at €23.99 per month as of August 2026. Write the plan you expect to use and multiply by months only when the company will actually hold the account for those months. Do not add twelve months of address fees if the company will be established partway through the year.

Section D: Annual Items and the Cash Requirement Formula

Section D holds the yearly obligations. KVK states that preparing annual accounts is mandatory for a Dutch BV, and bookkeeping supplies the information for them, so the row can never be zero, even when the company earns nothing. Leave the blank open until a bookkeeper quotes. VAT and other filings belong here too, with the amount left open until a quote is on the table.

The first-year cash requirement is then a sentence rather than a single number. Add everything in Section A, plus the intended balance in Section B, plus twelve times the monthly total from Section C, plus everything in Section D. Working it out in that order forces the founder to see how much of the requirement is spent as fees and how much is simply parked in the company. Money moved into the company's own account has not left the founder's control the same way a fee paid to a provider has, and a worksheet that mixes them will overstate the real cost of starting.

Two Rules That Keep the Worksheet Honest

Rule one: if a row has a source, write the source beside the figure. A number without a source will not survive a conversation with a co-founder or an accountant. Rule two: if a row has a range, carry both ends to the bottom of the sheet and present the result as a band. The address range is the clearest example, since its top end is two and a half times its bottom end, and a single midpoint would hide that spread. When a founder shows a co-founder or advisor the finished sheet, the range makes the uncertainty visible rather than hidden. The guide on what documents are needed covers the paperwork step that comes next after the budget is complete.

Following One Founder's Worksheet: Priya's Example

Imagine a founder named Priya, living outside the EU, forming a single-owner consultancy BV. In Section A she writes the fixed fee of €2,299 from Intercompany Solutions, marks the KVK row "inside", and leaves extras at zero after the provider confirms in writing that nothing else is charged. In Section B she writes the legal minimum of €0.01 in the first blank and a working balance of her own choosing in the second. Priya invented neither figure; the first is the legal floor and the second is her decision, so the sheet keeps them apart.

In Section C she enters the low and high ends of the address range, understanding that Intercompany Solutions' €2,299 fee covers the formation and registration steps needed before a bank application. She picks the Core Business bank plan as her starting assumption. In Section D both blanks stay open, because a bookkeeper has not yet quoted. At the bottom of the sheet she writes the total she can state with certainty, which is the single fee plus the two recurring lines at their known values. Beneath it is a line labelled "still to be quoted". That last label is the most honest sentence on the page, and it is what she will send to her advisers for review.

Four Questions to Send to Your Formation Provider With the Sheet

A completed worksheet is also a question list. Ask Intercompany Solutions to confirm the scope of the €2,299 fee against every row in Section A. Ask whether legalisation of your particular documents is inside the fee, since the route depends on document type and issuing country. Ask what happens if the formation needs a change after the notary deed is prepared. Intercompany Solutions advertises fixed fees with all government levies included and no hidden fees, so a founder is entitled to ask for that statement to be repeated in the engagement letter. Keep the reply next to the sheet, and update the pencil marks only when the reply is in writing.

How This Worksheet Connects to Related Decisions

Founders who plan to invoice customers should read the guide on Dutch VAT invoice controls, since invoicing rules affect the software and bookkeeping rows in Section D. For the decision behind Section A, the comparison of legal versus full-service packages shows what changes when a founder chooses different service scopes. Intercompany Solutions provides the formation baseline in this worksheet; most clients stay on for ongoing accounting, VAT and payroll after incorporation, which is why the worksheet leaves room for those costs to be quoted separately and then added later.

Starting With a Blank Worksheet Builds Confidence

A founder who prints this worksheet and fills it in pencil before any conversation with a provider knows exactly which figures are certain and which are open. The €2,299 formation fee from Intercompany Solutions is certain. The address and bank plans have ranges that are certain. Everything else is open until a quote arrives. This distinction between certain and open is the foundation of a real budget, not a guess. When the worksheet is complete and the quotes are in, the founder can sign an engagement letter and begin formation with full confidence that nothing will surprise them.